Reservation/Customer Service Assistant (Bangsar)
Salary undisclosed
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- Manages reservation
- Handling New booking, Booking Amendment, Booking Cancellation via various methods, including mail, telephone, CCS, property owners and Greystone’s management.
- Maintain an organized system for managing reservations, ensuring accuracy and availability.
- Check-In/Check-Out: Assist guests with check-in and check-out through CCS or phone calls
- Verify guests’ reservations and assist with the check-in process.
- Provide information about hotel facilities and any necessary assistance.
- Manage check-out procedures, settle payments, and ensure a smooth departure process.
- Handling Guest Queries
- Respond promptly to guest inquiries via CCS, over the phone, or via email.
- Coordinate with the property team regarding guest requests or concerns.
- Provide information about hotel services, local attractions, transportation, and dining options.
- Complaint Resolution
- Listen attentively to guest complaints, showing empathy and understanding.
- Take appropriate action to resolve issues, involving management if necessary.
- Follow up with guests to ensure their satisfaction and a positive resolution.
- Guest Requests
- Fulfill guest requests promptly, whether for extra amenities, room changes, or special accommodations.
- Coordinate with the property team regarding guest requests or concerns.
- Reservation Cancellations and Modifications
- Assist guests with modifying or canceling reservations according to hotel policies, except for OTA bookings, which guests must handle directly with the OTA.
- Communicate any cancellation fees or terms to guests and process refunds or adjustments as needed.
- Payment Processing
- Handle guest payments, process invoices, and accurately manage billing information.
- Collect the deposit during check-in via bank transfer or credit card. For cash payments, instruct guests to pay directly at the counter (for properties with a counter); otherwise, inform the person in charge at the property to collect the payment.
- Maintaining Records
- Keep detailed and accurate records of guest interactions, requests, reservations, and payments.
- Use hotel management software or systems to update and maintain databases.
- Collaboration
- Coordinate with other departments to ensure a seamless guest experience.
- Communicate guest needs or special requests to relevant staff members.
- Up-selling and Promotions
- Inform guests about additional services, upgrades, or promotions available during their stay.
- Encourage guests to consider additional amenities or services that could enhance their experience.
- Daily Report/ Printing
- Prepare reports according to operational needs. For example, the night shift prepares daily departure invoices for OTAs and submits them to finance, sends check-out messages to all departing guests, sends the arrival guest list to Scarletz, and sends the departure guest list to Colony and 99, among other tasks.
- Minimum academic qualification : Secondary/SPM equivalent
- Fresh graduate are welcome
- Exceptional ability to create a welcoming environment on phone or chatting software.
- Adapt to work in fast paced environment.
- Experience in attending customers, regardless phone or chatting software.
- Ability to observe business etiquette and maintain a professional appearance.
- Computer literature.
- Excellent interpersonal and communication skill
- Additional incentive for Chinese speaking & writing candidate
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