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Reservation/Customer Service Assistant (Bangsar)

Salary undisclosed

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  • Manages reservation
    • Handling New booking, Booking Amendment, Booking Cancellation via various methods, including mail, telephone, CCS, property owners and Greystone’s management.
    • Maintain an organized system for managing reservations, ensuring accuracy and availability.
  • Check-In/Check-Out: Assist guests with check-in and check-out through CCS or phone calls
    • Verify guests’ reservations and assist with the check-in process.
    • Provide information about hotel facilities and any necessary assistance.
    • Manage check-out procedures, settle payments, and ensure a smooth departure process.
  • Handling Guest Queries
    • Respond promptly to guest inquiries via CCS, over the phone, or via email.
    • Coordinate with the property team regarding guest requests or concerns.
    • Provide information about hotel services, local attractions, transportation, and dining options.
  • Complaint Resolution
    • Listen attentively to guest complaints, showing empathy and understanding.
    • Take appropriate action to resolve issues, involving management if necessary.
    • Follow up with guests to ensure their satisfaction and a positive resolution.
  • Guest Requests
    • Fulfill guest requests promptly, whether for extra amenities, room changes, or special accommodations.
    • Coordinate with the property team regarding guest requests or concerns.
  • Reservation Cancellations and Modifications
    • Assist guests with modifying or canceling reservations according to hotel policies, except for OTA bookings, which guests must handle directly with the OTA.
    • Communicate any cancellation fees or terms to guests and process refunds or adjustments as needed.
  • Payment Processing
    • Handle guest payments, process invoices, and accurately manage billing information.
    • Collect the deposit during check-in via bank transfer or credit card. For cash payments, instruct guests to pay directly at the counter (for properties with a counter); otherwise, inform the person in charge at the property to collect the payment.
  • Maintaining Records
    • Keep detailed and accurate records of guest interactions, requests, reservations, and payments.
    • Use hotel management software or systems to update and maintain databases.
  • Collaboration
    • Coordinate with other departments to ensure a seamless guest experience.
    • Communicate guest needs or special requests to relevant staff members.
  • Up-selling and Promotions
    • Inform guests about additional services, upgrades, or promotions available during their stay.
    • Encourage guests to consider additional amenities or services that could enhance their experience.
  • Daily Report/ Printing
    • Prepare reports according to operational needs. For example, the night shift prepares daily departure invoices for OTAs and submits them to finance, sends check-out messages to all departing guests, sends the arrival guest list to Scarletz, and sends the departure guest list to Colony and 99, among other tasks.
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  • Minimum academic qualification : Secondary/SPM equivalent
  • Fresh graduate are welcome
  • Exceptional ability to create a welcoming environment on phone or chatting software.
  • Adapt to work in fast paced environment.
  • Experience in attending customers, regardless phone or chatting software.
  • Ability to observe business etiquette and maintain a professional appearance.
  • Computer literature.
  • Excellent interpersonal and communication skill
  • Additional incentive for Chinese speaking & writing candidate

[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-greystone-management-sdn-bhd-job-reservation-customer-service-assistant-bangsar]