HR & Admin Executive

WHY JOIN US?

Beckhoff offers advanced automation systems based on PC-based control technology. The product range primarily covers industrial PCs, fieldbus components, drive technology, automation software, control cabinet-free automation, and hardware for machine vision. Components and system solutions from Beckhoff are used in a wide range of sectors and applications worldwide. Beckhoff’s main divisions, such as development, production, administration, sales, marketing, support, and service, are housed at Beckhoff’s headquarters in Verl, Germany. Beckhoff has 41 subsidiaries and branch offices and is a rapidly growing presence on the international market. Through global cooperation with partners, Beckhoff is present in over 75 countries. We are currently expanding in Malaysia. We are looking for candidates who are seeking a rewarding career and looking to take on challenges to join our team here.

Responsibilities:

human resources management:

• oversee recruitment and onboarding of new employees, including job postings, interviews, reference check and induction programs.
• maintain and update employee records and ensure compliance with company policies and labor laws.
• manage employee leave, attendance, training records, and other related documentation.
• assist with employee performance management and related processes.
• prepare HR-related letters and correspondences.
• participate in career fairs and liaise with targeted universities.
• provide HR support and guidance to employees on various employment matters.

training and development:

• arrange training programs for staff development.
• assist with career development planning and performance improvement initiatives.

compliance and policy management:

• ensure adherence to company policies, labor laws, and health and safety regulations.
• update and maintain hr documentation and employee handbooks.

employee relations:

• foster a positive work environment by supporting team building and resolving conflicts.
• act as a liaison between employees and management, addressing concerns and providing solutions.

administrative support:

• handle day-to-day office administration, including managing office supplies, equipment, and facilities.
• review staff claims and providing guidance on the claims process.
• manage staff phones and laptops, including setup and troubleshooting of any issues.
• coordinate staff travel arrangements, including hotel and flight bookings.
• coordinate meetings, appointments, and company events.
• ensure a smooth office environment by managing cleanliness, safety, and organization.

other duties:

• assist in ad-hoc hr and administrative tasks as needed.
• assist in the preparation of annual budgets related to hr and administrative expenses.

Qualifications:

• bachelor’s degree in human resources, business administration, or related field.
• at least 1-2 years of experience in human resources and administration roles.
• fresh graduates are encouraged to apply.
• proficient in Microsoft office suite (Word, Excel, PowerPoint) and basic office equipment.
• knowledge of local labour laws and hr best practices.
• ability to handle sensitive and confidential information with discretion.
• problem-solving and conflict resolution skills.
• excellent communication and interpersonal skills.
• proactive and able to work independently as well as part of a team.
• positive attitude and ability to work in a fast-paced environment.
• ability to multitask and prioritize effectively.

Benefits:

• exciting tasks in an international environment with the technology leader in automation.
• a future-proof job with an economically sound global player.
• all the benefits that come with an owner-managed family company.
• an open, family-oriented corporate culture.
• room for personal growth and professional development.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human Resources: 1 year (Preferred)

Language:

• English (Preferred)