Job Description: Accounts Receivable1. Sales Order Management- Receive and review Sales Orders from the Sales Team.
- Identify whether the sales item is a Just-In-Time (JIT) stock or replenishment stock.
- Evaluate stock levels to determine if replenishment is necessary. Notify the Purchasing Staff if stock levels are below the minimum or have reached the reorder point.
- For JIT stock items, collaborate closely with the Purchasing Staff to confirm stock availability with suppliers/vendors. Notify the Sales Team if stock is unavailable.
- Communicate any updates or changes in sales prices to the Sales Team, especially in response to fluctuations in purchasing costs.
- Compile the JIT stock order list and provide IT to the Purchasing Staff after the Sales Cutoff time.
2. Delivery Order Processing- Convert Sales Orders into Delivery Orders once stock availability is confirmed for delivery to customers on the designated date.
3. Sales Invoice Management- Transform Delivery Orders into Sales Invoices.
- Print and attach the Sales Invoice to the corresponding Delivery Order.
- Separate invoices for Penang and Klang Valley customers and provide them to the Operations Team for assembly and delivery.
4. Sales Returns Management- Coordinate with the Operations Team regarding sales returns and determine if replacement is required.
5. Debit Note and Credit Note Issuance- Issue Debit Notes, clearly stating the reason for the adjustment.
- For sales returns with replacements not completed on the same day, issue a Credit Note followed by a new Sales Order, Delivery Order, and Sales Invoice for the replacement.
- For sales returns without replacements, issue a Credit Note.
6. Customer Account Management- Obtain Account Opening Forms from the Sales Team and create Customer IDs in the system.
- Maintain accurate and up-to-date customer records, including contact information, payment terms, and account history.
- Reconcile customer accounts regularly to ensure accuracy.
7. Payment Collection Processing- Provide the Customer Statement of Account to the Sales Team on a weekly basis.
- Record and allocate payments received (e.g., checks, bank transfers, or online payments) to the appropriate customer accounts.
- Manage payment allocation for partial payments, overpayments, and credit memos.
8. Reporting- Prepare Accounts Receivable aging reports and provide insights on overdue accounts.
- Generate monthly Accounts Receivable summary reports for management review.
9. Documentation and Record Keeping- Maintain organized records of all Delivery Orders, invoices, payments, and correspondence.
- Archive closed accounts and ensure proper documentation of resolved disputes.
Education: Preferably Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Experience: Minimum of 2 - 3 years of experience in invoicing, accounting, or a similar role.
Proficient in SQL will be advantage for data management and reporting.
Language: Fluent in Mandarin and English, both written and spoken.
Attention to Detail: Strong attention to detail and accuracy in managing financial data.
Communication Skills: Excellent verbal and written communication skills.
Problem-Solving: Strong analytical and problem-solving abilities.
Technical Skills: Proficient in Microsoft Office, especially Excel; experience with accounting software is a plus.
Team Player: Ability to work effectively as part of a team and independently.
Experience in the food and beverage industry will have an advantage
Benefits:
Attractive Remuneration, Including Commission and Incentives
Sales Leadership Training, and Mentoring
Career Growth and Professional Development
EPF＆SOCSO Contribution
Leave Entitlement and Medical Benefits
Birthday Leave
Fair Work Life Balance – Monday to Friday
Enjoy Monthly Staff Purchase Benefits
Friendly Environment and Supportive Coworkers
