Admin Officer

Job Description 1.0) Office Management: 1.1) Oversee and manage daily office operations to ensure a well-organized and productive work environment. 1.2) Maintain office supplies, equipment, and facilities, ensuring they are in good working condition. 1.3) Coordinate with vendors for office maintenance and services. 2.0) Documentation and Record Keeping: 2.1) Manage and organize official documents, records, and files. 2.2) Ensure proper filing systems are in place and maintained for easy retrieval of information. 2.3) Assist in the development and implementation of document control procedures. 3.0) Communication and Correspondence: 3.1) Handle incoming and outgoing correspondence, emails, and phone calls. 3.2) Draft and prepare official letters, memos, and reports. 3.3) Facilitate communication between different departments within the organization. 4.0) Meeting Coordination: 4.1) Schedule and coordinate meetings, conferences, and appointments. 4.2) Prepare agendas, take meeting minutes, and distribute relevant documents. 4.3) Arrange travel and accommodation for staff as needed. 5.0) Human Resources Support: 5.1) Assist in the recruitment process by coordinating interviews and onboarding activities. 5.2) Maintain employee records and update HR databases. 5.3) Support HR in organizing training sessions and events. 6.0) Budget and Finance Support: 6.1) Assist in budget tracking and expense management. 6.2) Process invoices, reimbursements, and other financial transactions. 6.3) Work closely with the finance department to ensure accurate financial records 7.0) Policy Adherence: 7.1) Ensure compliance with organizational policies and procedures. 7.2) Assist in the development and implementation of administrative policies. 8.0) Problem Resolution: 8.1) Address and resolve administrative issues or conflicts that may arise. 8.2) Provide support to staff members in resolving day-to-day operational challenges. 9.0) Act as Documents Controller in ISO 9001. Requirements * Strong organizational and time-management skills. * Excellent communication and interpersonal skills. * Proficient in office software (Microsoft Office suite, email, etc.). * Ability to handle confidential information with discretion. Education / Experience * Bachelor degree in Business Administration, Management, or related field. * Proven experience in administrative roles. Company Benefits: 1. Medical Allowance: Provides support for medical expenses if employees are ill. 2. EPF and SOCSO Contributions: Contributions are made according to Malaysian law. 3. Work Tools: Provision of work tools, such as laptops. 4. Paid Time Off: Includes vacation days, sick leave, and public holidays. 5. Professional Development: Opportunities for training, certifications, and career advancement. 6. Performance Bonuses: Incentives based on individual and company performance. 7. Competitive salary based on experience and skills. 8. Opportunities for professional growth and development. 9. Collaborative and supportive work environment.