Procurement Executive

Job responsibilities includes, but not limited to;

1. Procurement Management:

• Source, evaluate, and select suppliers/vendors for materials, products, or services.
• Negotiate pricing, terms, and contracts with suppliers to ensure cost-effective procurement.
• Ensure the timely delivery of products and services, coordinating with suppliers to resolve any issues.

2. Vendor Management:

• Build and maintain strong relationships with key suppliers to ensure high quality, consistent supply.
• Monitor supplier performance and compliance with contractual agreements.
• Conduct periodic supplier reviews to assess quality, delivery, and cost performance.

3. Inventory Control:

• Manage inventory levels, ensuring that stock is available when required without overstocking.
• Collaborate with other departments to forecast demand and adjust procurement schedules accordingly.

4. Procurement Documentation:

• Maintain detailed records of procurement activities, including purchase orders, contracts, and supplier communications.
• Ensure all procurement documentation complies with organizational standards and audit requirements.

5. Cost Optimization:

• Continuously explore opportunities to reduce procurement costs through improved supplier negotiations or alternate sourcing.
• Monitor market trends to anticipate price fluctuations and secure the best deals for the organization.

6. Strategic Sourcing:

• Develop and implement long-term procurement strategies that align with business objectives.
• Identify and engage with potential strategic suppliers to secure competitive pricing, innovative solutions, and sustainable supply chains.
• Conduct market research and spend analysis to identify opportunities for strategic procurement.

7. Contract Negotiation:

• Negotiate high-value contracts with suppliers, ensuring favorable terms, pricing, and conditions for the company.
• Manage contract renewals and amendments, ensuring compliance and risk mitigation.

8. Supplier Relationship Management:

• Build and maintain strong, long-term relationships with key suppliers to ensure consistent product and service quality.
• Collaborate with suppliers to innovate and introduce cost-saving or value added opportunities.
• Monitor and evaluate supplier performance, resolving issues and identifying improvements.

9. Risk Management:

• Assess and mitigate risks in the procurement process, including supply chain disruptions, price volatility, and regulatory changes.
• Develop contingency plans to address potential procurement challenges.

10. Cross-Functional Collaboration:

• Work closely with other departments such as Finance, Operations, and Legal to ensure alignment in procurement activities.
• Provide guidance and support in procurement processes and best practices across the organization.

11. Tender Preparation:

• Review and analyze tender requirements, ensuring all documentation and proposals meet the necessary criteria and deadlines.
• Prepare and manage tender documentation, including pricing, technical specifications, and compliance statements.
• Coordinate with internal teams (e.g., legal, technical, and finance) to compile accurate and competitive tender submissions.

12. Tender Submission:

• Submit completed tender proposals on time, ensuring all required documents are included.
• Maintain detailed records of all tenders submitted and follow up on their status.

13. Tender Evaluation:

• Assess and evaluate incoming tenders, ensuring that submissions align with organizational goals, budget, and compliance standards.
• Conduct a thorough review of competitor bids to identify strengths and weaknesses.

14. Client and Vendor Communication:

• Act as a liaison between clients, contractors, and suppliers during the tendering process.
• Address any clarifications or queries from the client or supplier, ensuring a smooth communication flow.

15. Compliance and Risk Management:

• Ensure that tender processes adhere to internal policies, industry regulations, and legal requirements.
• Identify and manage risks associated with tender submissions and ensure proper mitigation strategies are in place.

16. Tender Reporting:

• Prepare tender reports and document lessons learned to improve future tendering processes.
• Track tender progress and report on successes or challenges to senior management.

Skills and Qualifications

1. Bachelor’s Degree in Business Management / Supply Chain Management

2. Experience in strategic procurement (Retails/F&B) industry typically 2-3 years

3. Proficiency in Microsoft Office, V-Look Up, ERP System

4. Strong negotiation skill and manage suppliers’ relationship

5. Knowledge of procurement steps, compliances standard and regulation/laws

6. Detail to attention and analytical thinking

Job Type: Full-time

Pay: RM3,000.00 - RM3,300.00 per month

Benefits:

• Flexible schedule
• Free parking
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Application Question(s):

• How many years of procurement experience do you have in F&B/Hospitality/Retails Industry under your belt?
• What is your expected start date?

Experience:

• Procurement management: 2 years (Required)