Accounts Executive (Accounts Payable)

Job Responsibilities: Accounts Payable Management: Prepare and maintain the Accounts Payable (AP) aging list to ensure timely payments and smooth cash flow. Transaction Processing: Accurately key in new transactions and update records in a timely manner. Weekly Reporting: Generate and print the aging list on a weekly basis to support financial tracking and decision-making. Invoice Management: Process all trade creditor invoices and ensure that documentation is accurate and complete. Document Coordination: Work closely with the Purchasing Department to track Purchase Orders (POs), Delivery Orders (DOs), Invoices, and Statements of Account (SOA). Non-Trade Invoices: Record non-trade invoices in the SQL system upon receipt of approved originals, ensuring compliance and accuracy. Outstanding Balance Monitoring: Prepare an Excel file to monitor outstanding balances in the SOA on a monthly basis, helping to manage the company’s credit exposure. Payment List Preparation: Collaborate with the payment team by preparing a list of invoices ready for payment, ensuring that all supporting documents are provided. Payment Confirmation & Communication: Deposit cheques when needed and promptly inform suppliers with bank-in slips to confirm payment. Follow-Up & Communication: Liaise with the purchasing department to resolve pending cases and ensure smooth processing of payments. Ad-Hoc Projects: Take on additional assignments as assigned, offering an opportunity to contribute to various finance and operational functions. Minimum Qualifications: Bachelor of Accounting/Finance/Banking/Commerce Must have strong work ethics Must be well organized and a self-starter Detail oriented, professional attitude, reliable Proficient in Excel Possess strong organizational and time management skills Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills Thorough knowledge of applicable accounts payable and procedures Ability to communicate effectively verbally and in writing in Mandarin is an added advantage