Finance Executive (Temporary)

Invoice Processing:

• Receive and Verify Invoices: Review incoming invoices for accuracy, completeness, and proper authorization before processing. This includes invoices related to rental payments, staff claims and miscellaneous expenses.
• Keying in Invoices: Enter invoices accurately into the financial system for approval and payment processing.
• Check for Duplicate Invoices: Ensure no duplicate invoices are entered into the system to prevent overpayment.

Staff Claims Processing:

• Review Staff Claims: Verify that staff claims (e.g., travel, business expenses, reimbursements) are complete, accurate and adhere to company policies.
• Prepare Payments: Process staff claims, ensuring proper categorization of expenses and compliance with relevant tax and reporting regulations.
• Reconcile Staff Claim Accounts: Regularly review and reconcile staff claim balances and ensure timely payment.

Payment Processing:

• Prepare and Execute Payments: Ensure payments to vendors, landlords and employees are made accurately and on time via various payment methods (e.g., bank transfer, online payment).
• Ensure Compliance with Payment Terms: Process payments in line with contractual payment terms and ensure no late fees or penalties.
• Payment Reporting: Generate payment reports including payment runs for review by the Finance Manager or senior management.

Document Management:

• Maintain Organized Records: Ensure all invoices, receipts and payment records are properly filed, both physically and electronically, in compliance with company policy.
• Document Retention: Adhere to company document retention guidelines for financial records and supporting documents.

Compliance and Internal Controls:

• Ensure Compliance: Ensure all payments are processed in accordance with company policies, accounting standards and legal regulations.
• Internal Audits: Support internal audits and ensure that accounts payable processes align with audit requirements.

Others

• Provide accounting and clerical support to the finance department.
• Maintain proper filing of accounting documents for record-keeping purposes.
• Undertake other relevant ad-hoc tasks or assignments as required.

Job Type: Permanent

Benefits:

• Free parking
• Health insurance
• Professional development

Schedule:

• Monday to Friday

Application Question(s):

• Are you willing to work beyond regular working hours?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Accounts payable: 1 year (Preferred)
• fixed asset management: 1 year (Preferred)

Language:

• Mandarin (Preferred)

Expected Start Date: 11/25/2024