Executive, Administrative - Infrastructure Services Hostel

Position Overview:

We are seeking a highly organized and detail-oriented Executive, Administrative - Infrastructure Services Hostel with experience. The ideal candidate will be proficient in Microsoft Office suite and possess excellent communication skills. This position offers an opportunity to support various administrative tasks to contribute to the smooth operation of our organization especially on the overall hostel management and attend to the needs and welfare of foreign workers by which includes engaging and gathering with them to foster high levels of work motivations.

Duty and Responsibilities:

• In charge of hostel/apartment administrative work, housekeeping, safety and health, and enforcement of rules and regulations.
• To attend issues pertaining to hostel and etc.
• Coordinate of local and foreign workers administration such as hostel allocation and hostel cleanliness.
• Maintaining hostel occupant’s records and providing information to relevant function for payroll purposes.
• To promote hostel cleanliness by organizing “ Spring Cleaning” frequently.
• Manage New Hostel Renovation Project by ensuring completion according to approved timeline and budget.
• Provide administrative support to ensure smooth operation of the office management.
• Manage and organize administrative tasks such as filing, data entry, and correspondence.
• Assist with financial tasks including invoice processing, expense tracking, and budget monitoring.
• Coordinate purchasing activities including vendor communication, order processing, and inventory management.
• Assist with document preparation, including drafting emails, letters, and reports.
• Coordinate hostel maintenance and repair activities.
• Utilize Microsoft Office suite (Word, Excel, PowerPoint, Outlook) proficiently to create documents, spreadsheets, and presentations.
• Any other tasks assigned by the superior.

Qualifications:

• Possess at least a Diploma in any related field.
• Familiarity with Laws of Malaysia. Act 446. Employees' Minimum Standards of Housing. Accommodations and Amenities Act 1990.
• Possess an active “Kad Perakuan Latihan: Penyelia Penginapan dan Kemudahan Pekerja” will be an added advantage.
• Proven experience as an Administrative Assistant or similar role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Works well under pressure and meets tight deadlines.
• Effective communication and interpersonal abilities.
• Ability to prioritize tasks and multitask effectively.
• Fantastic organizational and time management skills.
• Possess own transport and willing to travel.
• Able to work independently with minimum supervision

Job Types: Full-time, Fresh graduate

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Willingness to travel:

• 100% (Preferred)