Project Coordinator (Agriculture)

Project Coordinator Job Scope – Fajar Saintifik Sdn Bhd

1. Attend Tender Briefings: Participate in discussions to gather project requirements and scope.

2. Attend Site Visits: Conduct on-site assessments to understand project needs and conditions.

3. Attend Project Kick-Off Meetings: Engage in initial project discussions to align all stakeholders and establish objectives.

4. Tender Preparation:

o Collect and review financial documentation involved

o Complete and submit tender documents.

o Compile relevant catalogs and product information.

o Verify pricing with suppliers.

o Prepare quotations for submission.

o Review and understand technical files for tender accuracy.

5. Prepare Project Bill of Quantities (BQ) and Resources: o Source specifications from tender documents, Elan, and Ilango.

6. Prepare Project Schedule/Timeline: o Develop detailed project timelines using Microsoft Project, based on tender specifications, Elan, and Ilango.

7. Liaise with Clients/End Users: o Confirm project specifications with clients.

o Coordinate vendor documentation and submissions.

o Submit invoices and Delivery Orders (DO).

8. Vendor Account Registration and Maintenance:

o Managed registrations and maintained vendor accounts such as Sennego, Tender2u, Kulim Berhad (ARIBA), Perbadanan Pertanian Perak, and UKM.

9. Prepare Project Progress Reports:

o Monitor and document project milestones and progress. 1

0. Prepare Meeting Minutes:

o Record and distribute meeting outcomes for project clarity and follow-up.

11. Prepare Project Submission Report Files:

o Compile and organize project drawings, user manuals, and hardware technical data for submission.

12. Liaise with Main Contractors (Third-Party Companies): o Request Purchase Orders (PO), document acknowledgments, Delivery Orders (DO), and invoices.

o Assist in the preparation of work contracts.

13. Involved in Purchasing Hardware for Projects:

o Coordinate with suppliers, shipment, and delivery agents for customs clearance.

o Update purchasing records to ensure timely procurement for project needs.

14. Plan and Prepare for Indoor Farming Production Training:

o Develop production workflows and identify required materials and tools. 15. Liaise with MARDI Consultant:

o Discuss indoor farming procedures, practices, and fertigation fertilizer requirements, including calculations.

16. Prepare Letters:

o Draft and submit letters for specification changes, project delays, authorization to enter site, and other official correspondence.

17. Prepare Quotations and Communicate with Clients:

o Prepare detailed quotations and send them to clients via email.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Work Location: In person