Sales Administrative Executive (Kuala Lumpur)

• As a Sales Administrative Executive in the Company, you are expected to support all sales administrative matters which include the following: -
• Provide administrative support to the Manager in turnkey projects, which includes coordinating, managing, and overseeing ad-hoc projects for all departments of the company.
• Overseeing, managing, and being responsible for the daily running of the showroom and offices. To ensure that the total upkeep of the showroom is managed in a timely, efficient, and cost-effective manner.
• Work with country heads to devise, maintain, and improve office systems, including data management and SOP for the company when needed.
• Attend weekly staff/management meetings, and record minutes of meetings when required.
• Prepare documentation related to pre and after-sales servicing matters, which includes quotations, service contracts, and service reports when required.
• professionally represent the Company always as an ambassador of the Company.
• To oversee and manage client database, which includes establishing a comprehensive and accurate database of our existing customers and prospects daily via Salesforce and manual lists related to pre and after-sales.
• Attend/assist phone inquiries and walk-in customers/prospects and forward detailed information to the sales and aftersales department.
• General administrative work is required, e.g., managing dispatches, courier documents, emails, accounts receivable (debtors aging) follow-up, etc.
• Always maintain a high level of enthusiasm with all colleagues and customers.
• Understand the company mission and business vision.
• Able to multi-task, be organized, tidy, and detail orientated.
• Introduce and recommend new and improved ideas as well as suggestions for the administration and daily operations of the company and sales department.
• Have good product knowledge of all products and services offered by the Company.

Job Specification:

• Bachelor’s degree in business administration or related field.
• Minimum 1-2 years proven experience in an operations management position.
• Strong working knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Detail-oriented and capable of maintaining accurate records
• Ability to work well in a team and adapt to a dynamic work environment.
• Willingness to learn and take on new challenges in the supply chain and logistics field.
• Excellent organizational and planning skills.