Company Secretary

Company Secretary

Job Responsibilities:

• Ensure the company is in accordance with the Companies Act.
• Schedule meetings and prepares the minutes of meetings.
• Monitoring and ensure action taken for the matter arising of each meeting held.
• Maintaining effective records and administration, i.e., prepare and disseminate correspondence, memos, and forms.
• Liaise with appointed company secretarial firm in connection with company secretarial matters.
• Maintain and update statutory records including company registers, resolutions, minutes and maintain records with good filing system. Handle confidential documents and always ensure they remain secure.
• Securing signatures of directors/shareholders on all company secretarial related documents.
• Compile Board Meetings Papers and circulate meeting papers within stipulated timeframe.
• Prepare pre-meeting arrangements and documents such as meeting room booking and set-up, arrangements for refreshment/lunch etc.
• Ensure proper filing of documents and easy accessibility of all secretarial records in particular Resolutions, Minutes, CCM Forms, etc.
• To assist in the company corporate exercises and preparation document of submission, circular to shareholder.
• Liaise with various parties such as principal advisor, company secretary, registrar and solicitor processing of submissions for the transactions
• Assist in ad-hoc assignments and other administrative work from time to time.

Qualification:

• Candidates should have at least a Diploma/Degree in Secretarial, Business Administration, or the equivalent.
• Proficient in both written and spoken English and Bahasa Malaysia.
• Possess a strong sense of responsibility, commitment and able to multi-task in a fast working environment.
• Computer literate; Microsoft Office or equivalent
• Able to work in team and individual.

Requirements:

• 6-7 years of relevant experience as a Company Secretary at a service firm / corporate company .
• ICSA qualification will be more advantage.
• Well verse with the practical applications of the Companies Act 2016 and other related /relevant laws and regulations.
• Very detailed oriented and meticulous.
• Organized, proactive and able to multi-task in a fast-paced working environment.
• Self-discipline and able to work under minimum supervision.
• Good command of written and spoken Bahasa Malaysia and English.

Job Type: Full-time

Pay: RM8,000.00 - RM10,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Company Secretary: 4 years (Required)

Language:

• English (Preferred)
• Mandarin (Preferred)
• Bahasa (Preferred)