Finance & Admin Executive

Job Description

Cargobase is looking for a Finance & Admin Executive with a primary focus on ensuring the accurate and timely processing of customer billing and receivables. This role will also involve providing support for various accounting tasks, contributing to the smooth operation of our finance team. Cargobase is a leading logistics SaaS company that powers freight and logistics for Fortune 500 companies in over 60 countries. We help customers across many sectors, including automotive, semiconductors, electronics, and oil & gas, to improve their transportation management and offer visibility into their freight movements and spend.

We’re looking for self-motivated and hard-working individuals with a proven background in customer invoicing, attention to detail, and a desire to be part of a fast-growing and successful scale-up in the logistics space! Given the company’s expansion, there is plenty of potential for the right candidate to grow their scope over time within the finance team. The role is based in Kuala Lumpur, reporting to the Group Accountant.

Responsibilities

• Review customer billing details upon setup to ensure billing information is complete and reflects the contractual agreement
• Raise draft invoices and send out final invoices once approved
• Process any credit notes, write-offs or corrections when applicable
• Ensure the monthly invoicing cycle is completed on time and accurately
• Serve as the point of contact towards customers for any invoice-related queries
• Assist in coordinating with account managers within the sales team regarding their accounts’ performance and A/R status
• Coordinate with the customer success team to maintain an accurate and up-to-date register of customer/invoicing address details
• Support in the preparation and maintenance of A/R ledgers and follow-up with customers on overdue payments
• Support with finance-related requests when necessary, including expense claims, raising payments, bank reconciliations, audit, and preparation of financial reports
• Responsible for general office administration & office facilities management. This includes ad hoc tasks such as purchasing office supplies & equipments, liaising with building management for permit & access cards, and delivery of any legal/finance documents to the relevant parties.

Job Requirements

• Bachelors in Finance, Accounting or equivalent
• Minimum of 2 years of experience in finance or accounting
• Excellent knowledge of Excel and able to work with large datasets
• Experience with SaaS accounting software such as Xero or Quickbooks
• Track record of achieving targets in a fast-paced and challenging environment, preferably in customer invoicing and collections
• High level of integrity
• Strong attention to details, organizational skills and problem-solving abilities
• Possess excellent written and verbal communication skills in English

What we offer

• Excellent team environment and culture in an international setting
• Growth opportunities within the role and beyond

About Cargobase

Incorporated in 2013, Cargobase was founded with the vision to improve the collaboration between shippers and logistics service providers through a user-friendly transportation management software solution. Our initial solution changed the way spot-freight procurement was done and quickly grew to become the leading enterprise software provider in this segment.

Cargobase’s team is a unique blend of logistics and tech professionals. With our deep roots in the logistics industry, we understand the challenges shippers and LSPs face. Interwoven with a tech team devoted to building user-friendly products, we are proud to be transforming the TMS and logistics software space. Our team hails from over 10 nationalities and is spread out across USA, Europe, Asia and Africa.

Simplified and automated freight for all is our vision. To realize that vision, our team at Cargobase dedicates our time, knowledge, skills, and efforts to develop the best transportation management software that will suit the needs of every company that offers transportation and freight services around the world. Our modular transportation management software now serves as a platform that covers all modes of freight services. We provide customization options for all major languages, and our product is being utilized by leading shippers and logistics service providers across the world.