Admin Executive

Key Responsibilities:

Tender Management:

• Assist in completing and submitting tender forms and related documents.
• Extract information from product brochures and data sheets to provide accurate, compliant, and creative responses to tender requirements.
• Ensure all tender submissions meet the specified deadlines and criteria.

Supplier Communication:

• Maintain effective communication with suppliers to gather necessary information and updates.
• Coordinate with suppliers to obtain required documentation and certifications for tender submissions.
• Opportunity Monitoring:
• Regularly monitor government procurement websites for new tender opportunities relevant to the company.
• Track and report on tender announcements, deadlines, and changes in requirements.

Representation and Coordination:

• Attend tender briefings, site visits, and other related events on behalf of the company.
• Act as a liaison between the company, government agencies, and suppliers for tender-related matters.

Administrative Support:

• Draft letters, proposals, and official correspondence for communication with government agencies and suppliers.
• Maintain organized records of tender submissions, contracts, and communications.

Ad Hoc Tasks:

• Provide support for various administrative and operational tasks as assigned by management.
• Contribute to team projects or initiatives as needed.

Requirements:

Experience:

• At least 3 years of working experience in a relevant field.
• Experience in government procurement processes is an advantage.

Education:

• A bachelor’s degree in engineering or a related field is an advantage.

Skills:

• Strong analytical and creative problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Detail-oriented and able to manage multiple tasks and deadlines effectively.

Additional Requirements:

• Familiarity with government procurement platforms (e.g., ePerolehan).
• Availability to travel for tender briefings or related tasks.

Job Type: Contract
Contract length: 12 months

Pay: RM2,500.00 - RM3,500.00 per month

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Education:

• Bachelor's (Required)

Experience:

• Administrative: 3 years (Required)

Application Deadline: 03/31/2025
Expected Start Date: 03/01/2025