Administrative Support:Document Management:- Perform routine clerical tasks, including filing, organizing, and maintaining office documents in both physical and digital formats.
- Ensure all files are labeled accurately and stored securely for easy retrieval.
- Conduct periodic audits of files and records to ensure compliance with organizational policies and regulatory requirements.
Data Entry and Database Maintenance:- Input and update information into spreadsheets, databases, or company systems with a high degree of accuracy.
- Verify the accuracy of data and correct any discrepancies.
- Generate and format reports as needed for internal or external use.
Document Preparation:- Assist in drafting, editing, and formatting documents, reports, and presentations to ensure professionalism and adherence to organizational standards.
- Compile data and create visual aids, such as charts and graphs, for presentations.
- Print, bind, or distribute materials for meetings or events as required.
Photocopying and Scanning:- Operate office equipment such as photocopiers, scanners, and printers to produce high-quality copies of documents.
- Organize and store scanned documents electronically in designated folders.
Correspondence Assistance:- Draft routine correspondence such as memos, emails, or letters based on templates or instructions.
- Proofread materials for grammar, spelling, and formatting before distribution.
Qualifications and Skills:- High school diploma or equivalent.
- Basic computer skills, including familiarity with MS Office (Word, Excel, Outlook) or similar software.
- Strong organizational skills and attention to detail.
- Good communication and interpersonal abilities.
- Ability to handle multiple tasks in a fast-paced environment.
- Dependable, punctual, and able to work with minimal supervision.
