EVENT COORDINATOR

Position Overview:The Project Coordinator supports the project team by managing documentation, conducting research, and providing essential administrative assistance. A key aspect of this role involves overseeing procurement records and ensuring timely submission of vendor invoices.

Goals:

• Efficient Documentation Management: Maintain accurate and organized project records to facilitate documents are submitted and processed promptly to support financial accuracy.
• Support: Provide thorough research and other supports to inform project decisions and strategies.

Roles & Responsibilities:

• Documentation Management:
• Prepare, organize, and maintain project documentation, including contracts, reports, and correspondence.
• Ensure all project files are up-to-date and accessible to team members.
• Research Support:
• Conduct research to gather relevant data and insights that support project planning and execution.
• Compile and present research findings to assist in decision-making processes.
• Procurement and Invoice Management:
• Document all purchases related to the project, ensuring accuracy and compliance with procurement policies.
• Monitor and follow up with vendors to ensure invoices are submitted on time.
• Coordinate with the finance department to process vendor invoices promptly.
• Administrative Support:
• Assist the project team with scheduling meetings, preparing agendas, and recording minutes.
• Coordinate communication among project stakeholders to ensure alignment and clarity.
• Quality Assurance:
• Review project documents and deliverables for accuracy and completeness.
• Ensure adherence to project timelines and escalate any delays or issues to the project manager.

Requirements:

• Education: Bachelor’s degree in Business Administration, Project Management, or a related field.
• Experience: Minimum of 2 years in a project coordination or administrative role, preferably within a similar industry.
• Skills:
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and project management software.
• Attention to detail and a high degree of accuracy.
• Ability to work independently and collaboratively within a team.
• Knowledge: Familiarity with procurement processes and vendor management is advantageous.
• Technological Proficiency: Experience with AI tools and a demonstrated ability to adapt to new technologies quickly.
• Agility: Capacity to think and work swiftly in a dynamic environment.

Performance Metrics (Scorecard):

• Documentation Accuracy: Percentage of project documents maintained without errors.
• Invoice Processing Time: Average time taken to process vendor invoices from receipt to payment.
• Stakeholder Feedback: Satisfaction ratings from team members regarding support and communication.
• Research Quality: Relevance and usefulness of research provided to the project team.
• Adherence to Deadlines: Ability to complete assigned tasks within established timeframes.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Dental insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance
• Work from home

Schedule:

• Monday to Friday
• Weekend jobs

Supplemental Pay:

• Yearly bonus