Mandarin Speaker Personal Assistant at Midvalley

Salary undisclosed

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Job Responsibilities:

Oversee CEO Office Operations
Provide comprehensive administrative and organizational support to the CEO.
Maintain and manage documentation systems, ensuring proper filing and accessibility of all records.
Act as the primary point of contact for the CEO, managing communication channels, including emails and calls.
Scheduling and Coordination
Manage the CEO’s calendar, including scheduling appointments, organizing meetings, and sending reminders.
Prepare and distribute agendas, minutes, and supporting documents for meetings.
Travel and Logistics
Plan and coordinate travel arrangements, including flight bookings, accommodations, ground transportation, and itineraries.
Financial and Asset Management
Perform personal and corporate banking tasks as assigned, including monitoring transactions and maintaining accurate records.
Handle personal banking and asset management, including:
Credit card statement reconciliation
Managing petty cash
Submitting expense claims
Personal income tax computation and documentation
Team Management
Supervise and coordinate tasks for the Account Executive and Junior Videographer cum Editor. Review Personal IP content before posting.
Miscellaneous
Run errands as requested, ensuring timely completion
Draft and proofread correspondence such as emails, letters, and reports.
Coordinate events, including preparation for speaking engagements, official functions, or corporate activities.
Maintain confidentiality in all tasks and communications.

Job Requirements:

Minimum 2-3 years of experience in administrative/executive support roles or related fields.
Minimum Diploma in Secretarial Studies / Business studies or equivalent
Strong organizational skills, attention to detail, and a high level of accuracy, especially regarding deadlines.
Ability to maintain confidentiality surrounding company materials and information.
Possess a highly organized work style with excellent interpersonal skills.
Demonstrate high accountability, professional work ethics, and integrity.
Preferred self-initiative and adaptable personality to handle dynamic tasks.
Excellent Mandarin & English communication skills, both written and verbal, with sound judgment and decision-making abilities.
Proficiency in MS Office Suite and Outlook, with expertise in Excel analysis, Word, and PowerPoint.
A mature personality is willing to undertake moderate travel as required.
This position demands a proactive individual who can efficiently manage the CEO's office tasks while upholding the highest level of professionalism and confidentiality.