Executive Assistant (Mandarin Speaker)

Job Roles & Responsibilities:-

• Maintain and optimise detailed calendars for top management, demonstrating discretion and maturity in handling sensitive scheduling matters.
• Proactively resolve conflicts while prioritising appointments strategically.
• Exhibit a high level of professionalism in written and verbal communications, emphasising confidentiality.
• Handle incoming communications promptly and discreetly.
• Coordinate comprehensive travel logistics with a mature approach, ensuring the executive's comfort and well-being during trips.
• Organise and facilitate high-level meetings, emphasising a harmonious atmosphere and efficient collaboration.
• Establish and maintain an organised document management system with a focus on confidentiality.
• Implement a structured filing system to enable quick and discreet retrieval of critical information.
• Exercise discretion in handling sensitive information, adhering to strict confidentiality protocols.
• Develop and maintain procedures to safeguard and secure confidential data.
• Provide comprehensive support in planning, executing, and documenting various projects with a mature and collaborative mindset.
• Demonstrate problem-solving skills, and promotes a positive work atmosphere.
• Scrutinise and manage expense reports with meticulous attention to detail, emphasising confidentiality and adherence to organisational policies.
• Facilitating effective communication between top management and various teams.
• Act as a mature and reliable liaison, ensuring streamlined information flow and task coordination.
• Provide dedicated support in various administrative tasks, emphasising professionalism.
• Assist in managing office supplies, equipment, and other administrative resources.
• Support in the execution of organisational strategies outlined by top management, emphasising a mature and strategic approach.
• Collaborate with teams to ensure strategic initiatives are implemented harmoniously.
• Respond promptly and effectively to any ad hoc requests from top management, demonstrating maturity and adaptability.
• Any other reasonable duties as required

Qualification:-

• Minimum Bachelor’s Degree in Secretarial or Office Administration.
• Proven experience as an executive assistant with a mature and trusted approach.
• Basic accounting & HR knowledge will be added advantage.
• Expert level written and verbal communication skills .
• Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
• Reliable, responsive, discrete, confidential and diplomatic.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Knowledge of standard office administrative practices and procedures.
• Confident, proactive, self-motivated and organised approach.
• Emotional maturity.

Job Types: Full-time, Contract
Contract length: 3 months

Pay: RM4,000.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday