Event Planner Intership

About Us:

Ruema Café is a vibrant and welcoming café, known for serving delicious coffee, homemade pastries, and a warm, community-centered atmosphere. We pride ourselves on exceptional customer service and a commitment to high-quality, freshly made products.

Position Overview:
An Event Planner Internship is an excellent opportunity for individuals interested in pursuing a career in event planning. As an intern, you will gain hands-on experience in all aspects of event coordination, from the initial planning stages to the execution and post-event follow-up. Internships are often designed to provide students or recent graduates with the skills, knowledge, and exposure needed to succeed in the event planning industry.

Key Responsibilities of an Event Planner Intern

Here is a breakdown of common tasks and responsibilities an Event Planner Intern may be assigned:

1. Assisting in Event Planning and Coordination

• Researching Event Venues and Vendors: Assist with researching and identifying potential venues and suppliers (e.g., caterers, decorators, photographers).
• Creating Event Schedules and Timelines: Help prepare event timelines and schedules for different stages of the planning process.
• Assisting with Event Design: Support the creation of event themes, décor ideas, and layouts.
• Vendor Coordination: Assist in contacting and following up with vendors, ensuring that contracts are up to date and services are confirmed.

2. Administrative Support

• Data Entry and Documentation: Organize and manage client and event-related documents, contracts, and invoices.
• Communication Support: Handle correspondence with clients, vendors, and event participants via email, phone calls, and other communication channels.
• Maintaining Guest Lists: Help manage attendee information, RSVP tracking, and seating arrangements.
• Creating and Managing Budgets: Assist in creating budgets for events and help track expenses to ensure they stay within limits.

3. Event Promotion and Marketing (If Applicable)

• Social Media and Marketing Support: Assist with event marketing efforts, including social media promotions, email campaigns, and flyer creation.
• Event Registration: Help manage event registration and ticketing processes.
• Sponsorship Coordination: Support the team in reaching out to potential sponsors or partners for the event.

4. On-Site Event Assistance

• Event Setup and Breakdown: Help with the physical setup of the event, such as arranging décor, setting up registration tables, and preparing the venue for guests.
• Guest Services: Assist guests upon arrival, check-in processes, and provide general event support.
• Vendor Management: Assist in overseeing the vendors’ activities to ensure that they meet event expectations during the event.
• Problem-Solving: Help address any last-minute challenges or issues that arise during the event (e.g., technical difficulties, catering delays).

5. Post-Event Follow-Up

• Feedback Collection: Help gather feedback from clients and attendees, either through surveys or informal communication.
• Event Recap Reports: Assist in preparing post-event reports summarizing outcomes, successes, and areas for improvement.
• Sending Thank-You Notes: Support the team in sending thank-you notes to vendors, clients, and attendees.

Skills You Can Develop During an Event Planning Internship

An internship in event planning can provide you with valuable skills that are highly sought after in the industry:

• Project Management: Learn how to manage multiple tasks and deadlines simultaneously.
• Organization: Gain experience in organizing large amounts of information, including guest lists, vendor contacts, and event logistics.
• Communication: Hone your communication skills through frequent interactions with clients, vendors, and team members.
• Problem-Solving: Build your ability to think on your feet and solve problems quickly and effectively.
• Budgeting: Learn to create, track, and manage event budgets.
• Creativity: Develop creative thinking by brainstorming themes, decor ideas, and solutions to event challenges.
• Customer Service: Enhance your customer service skills by interacting with clients and guests, ensuring their needs are met.

Qualifications for an Event Planner Internship

While event planner internships are typically open to students or recent graduates, some specific qualifications may help you stand out:

• Educational Background: A degree or coursework in event planning, hospitality, marketing, communications, or related fields is often preferred but not always required.
• Strong Communication Skills: Both written and verbal communication are key in the event planning industry.
• Attention to Detail: Being detail-oriented is crucial to ensuring all elements of an event are accounted for.
• Organizational Skills: Ability to multitask and prioritize effectively, as event planning often involves juggling multiple tasks simultaneously.
• Proficiency in Software Tools: Basic knowledge of Microsoft Office (Word, Excel, PowerPoint), project management tools (Trello, Asana, etc.), and event management software is often helpful.
• Creative Mindset: The ability to think creatively and help bring the client’s vision to life.
• Interest in the Industry: A passion for events, hospitality, or public relations is important, as it shows enthusiasm and drive.

How to Find an Event Planning Internship

• Internship Websites & Job Portals:
• Websites like Internships.com, Indeed, LinkedIn, and Glassdoor often list internship opportunities.
• Check with local event venues or event management companies for internship openings.
• College/University Career Centers:
• Many educational institutions have partnerships with companies offering internships. Reach out to your college’s career center for potential leads.
• Networking:
• Connect with event planners and industry professionals via LinkedIn or networking events to learn about internship opportunities.
• Attend industry events, trade shows, or conferences to network with professionals who may be hiring interns.
• Social Media:
• Follow event planning companies, venues, or influencers on platforms like Instagram and Twitter. Many companies post internship openings on their social media channels.
• Direct Outreach:
• Contact event planning companies directly, even if they don't have advertised internships. Express your interest in learning about their services and offer to assist with any upcoming events.

Duration and Compensation

• Duration: Internships may last from a few weeks to several months, depending on the organization and the time of year (for example, wedding planners may have seasonal needs).
• Compensation: Some internships are paid, while others are unpaid but may offer college credit. Always inquire about compensation before accepting an offer.

Benefits of an Event Planning Internship

• Practical Experience: Gain hands-on experience in a professional event planning environment.
• Networking Opportunities: Build relationships with industry professionals, clients, and vendors that could lead to future job opportunities.
• Skill Development: Learn a wide range of transferable skills, including project management, budgeting, vendor relations, and marketing.
• Career Path Insight: Get a clearer sense of whether event planning is the right career path for you.

An event planning internship is an excellent way to dive into the dynamic, fast-paced world of event management, and it can serve as a solid foundation for a successful career in the industry.

Job Types: Full-time, Contract, Internship, Fresh graduate

Pay: Up to RM700.00 per month

Benefits:

• Meal provided

Schedule:

• Rotational shift

Supplemental Pay:

• Overtime pay

Experience:

• Possessing certification and knowledge in the field: 1 year (Required)

Expected Start Date: 02/01/2025