Senior Admin Executive Based in Petaling Jaya

1. Provide general administrative support including but not limited to: phones, distributing mail, utilities, vehicle fleet management 2. Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification. 3. Provide technical support and vendor interface. 4. Makes high level contacts of a sensitive nature inside and outside the company. 5. Planning and scheduling projects and ensuring timely completion. 6. Manage all aspects of the business unit operating budget. 7. Maintain the security of confidential information. 8. Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management. 9. Composing, designing and editing correspondence and reports. 10. Coordinating workflow and maintaining a productive work environment. 11. Interacting with customers, senior-level executives, and all other levels of employees. 12. On a regular and continuous basis exercise administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within a functional area. 13. Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information 14. Operate and coordinate servicing of office equipment such as copier, fax machine, scanners, etc. 15. Coordinate and assist with planning of office activities, teleconferences, and meetings as requested. 16. Develop and recommend administrative processes and procedures to assure efficiency. 17. Identify and resolve administrative problems and issues. Identify and resolve administrative problems and issues. 18. To oversee fleet Company vehicle with matter pertaining to utilization plan, petrol usage, road tax, servicing, disposal etc.