HR & ADMIN EXECUTIVE

HR Administration:

1. HR Records Management:

• Maintain and update employee records in the HRIS system.
• Ensure accuracy and confidentiality of all HR data.
• Manage employee onboarding and offboarding processes, including documentation and exit interviews.

2. HR Policies and Procedures:

• Assist in the development and implementation of HR policies and procedures.
• Ensure all employees are aware of and comply with company policies.
• Conduct regular audits to ensure HR practices are compliant with legal standards.

3. Administrative Support:

• Provide administrative support to the HR department as per SOP, including scheduling meetings, preparing reports, and handling correspondence.
• Assist in the preparation of HR-related documentation such as contracts, offer letters, and job descriptions.
• Coordinate HR projects and events as needed.

Employee Relations:

1. Employee Engagement:

• Foster a positive working environment and promote employee engagement initiatives.
• Organize and participate in employee engagement activities and events.
• Develop and implement strategies to improve employee morale and job satisfaction.

2. Conflict Resolution:

• Address and resolve employee conflicts, grievances, and disciplinary issues in a timely and effective manner.
• Conduct thorough investigations into employee complaints and recommend appropriate actions.
• Provide guidance to managers and employees on conflict resolution and disciplinary procedures.

3. Policy Development and Compliance:

• Develop, update, and communicate HR policies and procedures to ensure legal compliance and alignment with best practices.
• Ensure compliance with Malaysian labour laws and regulations.
• Conduct regular reviews of HR policies to ensure they are up-to-date and effective.

4. Employee Communication:

• Serve as a point of contact for employee inquiries and concerns.
• Facilitate open and effective communication between employees and management.
• Provide regular updates to employees on HR policies, procedures, and company initiatives.

Compensation & Benefits:

1. Compensation Management:

• Develop and manage the company’s compensation structure, including salary ranges, job evaluations, and pay grades.
• Conduct regular market analysis to ensure competitive compensation practices.
• Oversee the annual Performance Management System (PMS), salary review process, including performance-based pay adjustments and promotions.

2. Benefits Administration:

• Design, implement, and manage employee benefits programs, including health insurance, retirement plans, and wellness programs.
• Negotiate with benefits providers to secure cost-effective and comprehensive benefits packages.
• Communicate benefits information to employees and assist with benefits enrolment and inquiries.

3. Compliance and Reporting:

• Ensure compliance with all compensation and benefits-related regulations and reporting requirements.
• Prepare and submit necessary reports to regulatory bodies and internal stakeholders.
• Maintain accurate records of compensation and benefits programs.

Various ad hoc assignments or tasks assigned by the company SOP from time to time

Job Types: Permanent, Contract
Contract length: 12 months

Pay: Up to RM2,800.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Language:

• Bahasa (Preferred)
• English (Preferred)

Application Deadline: 01/31/2025