Assistant Company Secretary

Some careers have more impact than others.

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

The Company Secretarial function leads, develops and manages corporate governance throughout the Group. As principal advisors to

the boards of directors on corporate governance matters, the team also holds responsibility for establishing and managing stock exchange

listings; directing and managing shareholder meetings and equity raisings, and representing Group interests in the development of laws and

regulations.

We are currently seeking an ambitious individual to join our in the role of Assistant Company Secretary.

Principal Responsibilities

• To provide support in the provision of company secretarial services to the HSBC Group’s companies in Malaysia.
• To assist the Company Secretary in supporting the Boards of Directors and corporate governance frameworks within Malaysia.
• To assist the Company Secretary in the maintenance of statutory registers and the submission of statutory filings within Malaysia.
• To contribute to the development of strategic and operational objectives of the Global Company Secretarial function through the Company Secretary, Malaysia.
• Assisting the Company Secretary in providing support to the Board of Directors and senior management of Group companies on corporate governance and statutory, regulatory and governmental requirements as well as best practice requirements and standards.
• Providing support in the implementation of corporate actions, such as acquisitions, disposals, formations and liquidations of companies, restructuring of Group companies and investments (including overseas interests), injection of share capital and payment of dividends.
• Providing support for statutory and regulatory compliance of Group companies in Malaysia.
• Providing advice, guidance and support to the Board of Directors and senior management of Group companies in Malaysia for which he/she provides company secretarial support.
• Maintaining and developing positive relationships with colleagues in other departments such as Finance, Risk, Compliance and those within the businesses being supported.
• Maintaining and developing positive relationships with other external advisers/suppliers within Malaysia.
• Maintaining and developing positive professional working relationships with directors and managers within the businesses.
• Contributing to discussions on how to improve engagement.
• Contributing to a cooperative and flexible working environment.
• Monitoring the effectiveness and appropriateness of the corporate governance framework of companies of which he/she provides secretarial support.
• Helping reduce the costs and expenses of the department.
• Considering how to re-engineer existing processes to deliver efficiencies within the Department.
• Continually reassessing the operational risks inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.
• Undertaking ad hoc projects as and when required.

Qualifications

• Relevant tertiary degree or an Associate member of the Institute of Chartered Secretaries and Administrators.
• Strong knowledge of corporate secretarial and corporate governance principles.
• Strong knowledge of external regulations and directives as well as internal policies, to know how these apply to the business and to balance the requirements with the business demands.
• Meticulous, have an eye for details and IT savvy.
• Minimum 5 years’ experience in a secretarial firm or public listed company. Working experience in a financial institution will be an advantage.
• Good interpersonal and communication skills, accuracy, attention to details, flexibility and the ability to organize/prioritize and work well under pressure.
• A team worker with ability to work independently.
• Excellent command of English (both verbal and written).

Due to local laws and governance, candidates with immediate right to work locally and no relocation need will be prioritised.

Opening up a world of opportunity.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by HSBC Bank Malaysia Berhad.