Administrative Assistant

Job Description:

• The Administrative Assistant will support daily office functions and ensure the efficiency of administrative tasks.
• Responsibilities include handling communication, maintaining office organization, and supporting other departments as needed.

  Key Responsibilities

  Office Management:

  • Manage day-to-day office operations, including filing, documentation, and organizing office supplies.

    Communication:

    • Answer phone calls, respond to emails, and handle correspondence on behalf of the company.

      Scheduling:

      • Arrange meetings, appointments, and manage calendars for managers or other team members.

        Document Preparation:

        • Assist in preparing documents, presentations, reports, and spreadsheets as required.

          Data Entry:

          • Maintain and update company records and databases with high accuracy and attention to detail.

            Customer Service:

            • Act as the first point of contact for visitors, providing professional and friendly assistance.

              Support to Other Departments:

              • Collaborate with the sales and operations teams to support project coordination and follow-up tasks.

                Invoice and Payment Handling:

                • Assist with invoicing, payment tracking, and financial record-keeping.

Educational Background:

• A minimum of a diploma in Administration, Business, or a related field.

  Work Experience:

  • At least 2 years of experience in an administrative or office support role.
  • Priority given to candidates with prior experience in door sales.

    Skills Requirements:

    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Ability to work independently and manage time effectively.
    • Basic knowledge of invoicing and financial documentation is a plus.

      Personal Traits:

      • Detail-oriented, proactive, responsible, and able to handle multiple tasks in a fast-paced environment.

        Working Hours:

        • Monday – Saturday (10 am – 6 pm)

Compensation and Benefits:

• Monthly Salary: RM2,500 – RM3,500, depending on experience and capabilities.
• Benefits: EPF, SOCSO, HRDF, paid annual leave, and opportunities for employee training.