Admin

The Office Administrator will play a critical role in ensuring the smooth and efficient operation of our office. The ideal candidate will be highly organized, detail-oriented, and have excellent communication skills. This role involves managing office supplies, coordinating meetings, maintaining office systems, and providing general administrative support to ensure a productive and positive workplace.

Key Responsibilities:

1) Administrative Support:

• Answer and direct phone calls, emails, and other inquiries in a professional manner.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Prepare and manage office correspondence, reports, and presentations.
• Maintain filing systems (physical and electronic) and ensure records are up to date.

Office Management:

• Oversee the general upkeep of the office environment (cleanliness, organization, and functionality).
• Maintain office supplies inventory and reorder when necessary.
• Liaise with vendors and service providers for office-related needs (e.g., maintenance, office supplies).
• Ensure office equipment is functional and arrange for repairs if necessary.

Financial Administration:

• Assist with basic accounting functions such as invoicing, processing expense reports, and handling petty cash.
• Monitor office budget and expenses to ensure cost-efficiency.

Human Resources Support:

• Assist in the onboarding process for new hires (preparing documentation, orientation).
• Maintain employee records, attendance, and leave schedules.
• Help coordinate team-building activities and company events.

Customer Service:

• Greet and assist visitors in a friendly and professional manner.
• Serve as the first point of contact for clients or vendors who visit the office.

Miscellaneous Duties:

• Provide support to different departments as needed.
• Assist with projects and tasks that require attention to detail.

Qualifications:

1) Education: High school diploma or equivalent (Bachelor’s degree in Business Administration or related field preferred).

2) Experience: 2+ years of office administration experience, preferably in a similar industry.

3) Skills:

• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and general office equipment (copiers, fax machines).
• Basic knowledge of office management software and systems (e.g., scheduling tools, expense tracking).
• Ability to handle sensitive and confidential information with discretion.
• Positive attitude and ability to work independently or as part of a team.

Personal Attributes:

• Highly organized and detail-oriented.
• Strong problem-solving and decision-making abilities.
• Ability to remain calm and efficient under pressure.
• Proactive and able to anticipate needs and challenges.

Job Types: Full-time, Permanent

Pay: RM1,700.00 - RM2,500.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Overtime pay
• Yearly bonus