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Personal Assistant / HR
RM 2,500 - RM 5,000 / Per Mon
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Directly Support the CEO:
- Manage the CEO's complex calendar, and to-do list, scheduling appointments, meetings, travel, and events.
- Prioritize and coordinate incoming communications (emails, calls, correspondence).
- Draft and edit letters, presentations, reports, and other documents as needed.
- Manage and maintain confidential files and documents.
- Conduct research and gather information to support the Director's decision-making.
- Proactively identify and address potential issues or challenges.
Administrative Tasks:
- Organize meetings and events, including preparing agendas, booking rooms, and coordinating.
- Handle expense reports and invoices.
- Manage office supplies and equipment.
- Maintain filing systems and records.
- Coordinate with other departments and staff as needed.
Project & Meeting Management:
- Assist with project coordination and tracking, ensuring deadlines are met.
- Prepare and distribute project reports and updates.
General Support:
- Act as a liaison between the Director and internal/external stakeholders.
- Greet visitors/patients and handle inquiries.
- Anticipate and fulfill the Director's needs and preferences.
- Keep track of bills/invoices
Employee relations:
- Ensure understanding and implementation of the HR policies guidelines
- Managing disciplinary issues and grievances
- Supporting business leaders in managing their teams
- Induction and onboarding
- Develop content for the HR induction in line with the company guidelines
- Help filter and interview candidate
- Deliver regular HR induction sessions
- Ensure and monitor that Business, Technical, and Customer experience inductions are taking place
- Supporting business leaders in onboarding new joiners
- Scout and screen candidates to expand the team
- Minimum 1 year of HR-related experience is preferred
Recruitment and Talent Acquisition:
- Develop and implement effective recruitment strategies to attract qualified candidates for various positions across all three branches.
- Create detailed job postings and advertise them on relevant platforms (e.g., job boards, social media, professional networks).
- Conduct initial screenings, and in-depth interviews, and coordinate interviews with relevant stakeholders.
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