Office Administrator

Key Responsibilities:

General Office Management & Admin Support:

• Manage office supplies inventory and place orders as necessary.
• Assist the service team in washing and cleaning device parts
• Maintain organization in the stock room.
• Manage daily orders from Shopee, Lazada, and the website, arranging parcels for packing and delivery to the courier hub
• Attending walk in customer for outright purchase order.
• Ensure a clean and orderly office environment.

Account Support:

• Generate and send monthly invoices to respective clients.
• Process office-related online payments monthly (Payroll, claims n etc)
• Prepare aging reports and collect payments from customers
• Reconcile payments with the bank statement
• Assist with basic bookkeeping and expense tracking.
• Prepare and process invoices and receipts.
• Coordinate with the outsource account department as needed.

Job Overview:

The Office Administrator will be responsible for ensuring the smooth running of the office on a day-to-day basis, supporting the management team, and assisting with various administrative tasks. This role requires a high level of organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

FRESH GRADUATES are welcome to apply.

Qualifications:

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Able to speak in Bahasa Malaysia, English and Chinese.
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management procedures and basic accounting principles.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and handle multiple tasks.

Skills:

• Strong attention to detail and problem-solving skills.
• Ability to prioritize tasks and manage time effectively.
• Professional and approachable demeanor.
• Ability to work in a team-oriented environment.
• Proactive and resourceful.
• Work Environment:
• Office setting with standard office hours.
• Some overtime may be required during busy periods or for special projects.

• 5 working days
• Performance based bonus
• Medical Claim
• All gazetted public holidays
• EPF & Socso
• Walking distance (5 mins) from BK5 LRT Station