Personal Assistant Office Admin Executive

Job Responsibilities

1) Household Management:

• Oversee daily household operations and ensure everything runs smoothly.
• Coordinate and supervise household staff, including cleaners, gardeners, and other service providers.
• Manage household budgets and expenses, including bill payments, purchases, and financial record-keeping.
• Organize and supervise contractors for household repairs and maintenance.
• Maintain home inventory and ensure timely replenishment of supplies.

  2) Administrative Duties:

  • Schedule and manage appointments, reservations, and household maintenance activities.
  • Handle correspondence, including emails and phone calls, related to household matters.
  • Maintain an organized filing system for household documents.
  • Assist with office administrative tasks as needed.

    3) Errands and Shopping:

    • Run errands, including grocery shopping, picking up dry cleaning, and other tasks as needed.
    • Manage inventory of household supplies and ensure timely replenishment.
    • Top up the home office pantry and supplies.

      4) Event Planning and Coordination:

      • Assist in planning and organizing family events, gatherings, and special occasions.
      • Arrange food for small family dinners, including pre-ordering from restaurants.
      • Coordinate with vendors and service providers for event-related needs.

        5) Travel Arrangements:

        • Make travel arrangements, including booking flights, accommodations, and transportation.
        • Prepare itineraries and ensure all travel-related documents are in order.

          6) Childcare:

          • Pick up and drop off children as needed.

            7) Home Maintenance:

            • Coordinate regular maintenance and repair services for the home and its appliances.
            • Ensure the home is kept in good condition and address any issues promptly.

Job Requirements

• Previous experience as a Personal Assistant, Household Manager, or similar role is preferred but not required.
• Strong organizational and multitasking skills.
• Detailed and meticulous in completing tasks.
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality in handling household matters.
• Ability to work independently and take initiative.
• Valid drivers license and reliable transportation (must have own car).
• Ability to converse in English, BM & Mandarin.

Up to MYR 5,000 (based on experience)