PROTEGE PROGRAM -Business Development (BD)/Logistic Executive Assistance

We are seeking a highly organized and proactive Business Development (BD)/Logistic Executive Assistance to support our executive team in:

1. Administrative Support:

• Managing calendars, scheduling meetings, and coordinating appointments for logistics executives.
• Handling correspondence, phone calls, and emails related to logistics operations.
• Preparing reports, presentations, and documents related to logistics activities.

2. Supply Chain Coordination:

• Assisting in the coordination of supply chain activities, including procurement, inventory management, and distribution.
• Monitoring and tracking shipments, ensuring timely delivery and resolving any issues that arise.

3. Vendor and Supplier Management:

• Liaising with vendors, suppliers, and logistics service providers to ensure smooth operations.
• Negotiating contracts, pricing, and terms with suppliers.

4. Logistics Planning and Optimization:

• Assisting in logistics planning, including route planning, transportation modes selection, and warehouse management.
• Optimizing logistics processes to improve efficiency and reduce costs.

5. Documentation and Compliance:

• Ensuring compliance with import/export regulations and customs requirements.
• Handling documentation related to shipments, including invoices, packing lists, and shipping labels.

6. Data Management and Analysis:

• Maintaining and updating logistics databases and records.
• Analysing logistics data to identify trends, inefficiencies, and opportunities for improvement.

7. Project Support:

• Supporting logistics-related projects, such as process improvements or system implementations.
• Coordinating project timelines, tasks, and deliverables within the logistics department.

Qualifications:

1. Education:

a. A bachelor’s degree in logistics, supply chain management, business administration, or a related field is typically required.

b. Previous experience in a logistics-related role or as an executive assistant supporting logistics executives is beneficial.

2. Skills:

a. Organizational Skills:

• Strong organizational and time management skills to handle multiple tasks and deadlines effectively.

b. Communication Skills:

• Clear and effective communication skills, both verbal and written.
• Ability to collaborate with internal teams, external vendors, and stakeholders.

c. Problem-Solving Ability:

• Ability to identify issues and propose solutions in logistics operations.
• Critical thinking skills to analyze complex logistics problems.

d. Attention to Detail:

• Thoroughness in handling logistics documentation and data accuracy.

e. Technical Proficiency:

• Familiarity with logistics software and systems (e.g., ERP systems, transportation management systems).

f. Adaptability and Flexibility:

• Willingness to adapt to changes in logistics processes and business requirements.

g. Discretion and Confidentiality:

• Handling sensitive financial information with confidentiality and integrity.

h. Ability to work independently and as part of a team in a fast-paced environment.

i. Attributes: Proactive, detail-oriented, and adaptable with a positive attitude.

Benefits:

a. An allowance of RM2000.00 per month.

b. SOCSO + EIS.

c. Annual & Medical Leave.

Job Types: Temporary, Fresh graduate
Contract length: 8 months

Pay: RM2,000.00 per month

Schedule:

• Monday to Friday

Application Deadline: 01/17/2025
Expected Start Date: 02/03/2025